I’m stumped. Can someone please help me with verbiage…what’s the etiquette on sending this type of email? What should I say?
The person that passed is HR Director’s mother, although no one knew her direclty, our Director is absolutely wonderful and we all feel terrible for her.
So what do I say in the email. It’s a corporate office so about 100 people will be getting it. HELP!
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I Need To Send Out An Email To Everyone In The Company Advising Them Of A Death…what Can I Say?6 comments to I Need To Send Out An Email To Everyone In The Company Advising Them Of A Death…what Can I Say? |
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I received this type of email some months ago. It just said:
Dear co-workers,
I regret to inform you that Mrs (so and so) mother of our HR Director, Mrs (so and so) has passed away (and then the date).
The memorial service wil be held at (location and hour of the service).
If you want further details please contact me at extension ……
And signed with your complete name.
You don’t need to be to detailed, but if somebody will like to send flowers or go to the service or any other kind of information they can call you.
Simply state:
I regret to inform you that blank, blank;s mother died! Never use the word passed, etc. The word death is most appropriate. Sounds harsh, however it is very true…. Reality!
Maybe include a donation is being accepted to purchase flowers if that is the case.
Died or death, no one passes away, where did they pass to? Deal with reality! Just a serious suggestion.
I’ve received a few messages that went something like this:
Dear Co-workers (or whatever),
It is with a heavy heart that I must pass this news to you. Mrs._______, mother of________passed away yesterday at _______. Services will be held ___________.
After that, details of flower or memorial funds were added to the messages, and of course the signature of the sender.
Subject Line: Family Death in the Company
Everyone,
_______’s mother has died. Since _____ is so well-liked throughout the company, it seems a given that you would want to know, for any expression of condolence you might want to offer.
You could say something like…
With a very heavy heart I must inform you all that ________, _____’s mother passed away yesterday….
You could then talk about services, memorials, visitations. And if people would like to do anything for the family to contact you.
I hope this helps!
I don’t know if an e-mail is really appropriate or not?